Accounting Services


Contact Accounting Services about your current MCLS account:

 

Member Accounts Online  link to MAO

Member Accounts Online (MAO) is an interactive web service that allows MCLS members to access current and past accounting information online. Via the web, MCLS members may view account balances, check on the status of invoice payments, view current and historical invoice information, search detail information, and generate member specified reports that can be downloaded to spreadsheets for further analysis.

MAO functionality includes:
  • Ability to print a pdf copy of an invoice
  • Ability to pay an invoice via credit card or by transferring deposit account funds
  • Ability to create or build a custom pro forma invoice to meet the needs of your library

Invoicing

An invoice is an itemized list of goods, products, or services purchased from MCLS, including details of the purchase, price, and terms of sale. All MCLS invoices have a remittance strip at the bottom of the invoice for easy and proper payment application.

Statements

Statements of each account are distributed monthly to MCLS members. Accounts Receivable/Open Invoice Statements - list all open invoices for which MCLS has not yet received payment. Deposit Account Statements - show all activity to the account since the previous statement was issued, and lists usage of funds on deposit at MCLS.

Payment Methods

Orders and invoices may be paid by check, credit card *, or authorized deduction from an established deposit account. For services and products ordered on MCLS's web site, the payment method may be selected at the time of purchase. To pay invoices by credit card, please click on the pay invoice button next to the open invoice on the Current Activity account view in Member Accounts Online. MCLS accepts Visa, MasterCard, American Express, and Discover.

* Credit Card Payment Policy:
As a convenience to our members, MCLS will accept credit card payments for outstanding invoices. Due to the fact that this is a convenience we extend to our members, and it is not our usual process for receiving payment (our normal process is payment by check), we charge a 2.25% fee for the service. The fee is an effort to maintain our overhead costs and to be a good steward of the MCLS Membership Assets.

There will be no fee when pre-paying by credit card for workshops or other products and services at the time of purchase up to $10,000. Orders above $10,000 cannot use credit cards as a form of payment.


Deposit Accounts

MCLS offers a variety of deposit accounts for the convenience of MCLS member libraries, allowing for automatic payment of specific monthly or annual charges. Funds in a specific deposit account may only be used for the specified purpose of the account on an automatic basis. Other charges may be applied to a specific deposit account upon written request by the library. Deposit accounts are available for:
  • Subscriptions (Databases, eJournals, Digital Books, Software)
  • Dialog

MEMO or Pro Forma Invoices  

MCLS Members can create their own custom pro forma invoice to replenish a deposit account held at MCLS, or to be "advance billed" for a product or service to be purchased at a later date.

Support

MCLS staff members are available to answer any questions you have pertaining to invoices or statements received from MCLS.

One-on-One Training

MCLS's Business Manager offers "One-on-One" sessions with member library personnel to help better understand MCLS invoices and account structure. (Please call for appointment.)

Sales Tax Exemption Certificates (Michigan and Indiana institutions)

MCLS is required to have a tax exemption certificate on file for each tax-exempt institution purchasing taxable products. (3M products, for example). If no form is on file, MCLS must add sales tax to your order at time of invoicing. If your institution is exempt, please complete the appropriate tax exemption form (linked below), print, and fax the form to MCLS at 517-492-3884.