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Insights from Executive Director Scott Garrison—Oct. 2025

Oct 1, 2025 | Director

The MCLS management team has created a new MCLS Staff AI Use Policy that we will begin implementing in October, and I’m sharing information about it so our community is aware and can ask questions. 

We know AI comes with many questions (as studies from Pew Research Center, Gallup, and others have found) and it’s very important to us that we use AI in ways that foster trust and positive working relationships with libraries and our partners. MCLS is approaching using AI very intentionally and according to our guiding principles and documents (including our core values, strategic plan, and Board and internal policy).  

I’m using some questions I might expect libraries and our partners to have about how MCLS will use AI to frame this newsletter piece. I encourage you to contact me anytime with questions about AI (or anything else) at garrisons@mcls.org.  

Why did MCLS create an MCLS Staff AI Use Policy?
There are many reasons. First and foremost, as some MCLS staff have begun experimenting with using AI to search for, analyze, and brainstorm or draft information, we want staff interested in using AI to have clear expectations and guidelines so they do so ethically based on our core values and policies, and in ways that keep our internal data about libraries and our many partners safe from inappropriate exposure. Our relationships with libraries and partners are very important to us, and we do not want to use AI in any way that harms relationships or trust in us as an organization.

Second, AI functionality is popping up everywhere in software that libraries and MCLS use every day. We will use our policy as a framework to help us build ways to decide what AI competencies we expect our staff to have, how we’ll provide training, and which AI functionality we’ll allow staff to use in which software.

Third, library vendors have begun incorporating AI functionality into their products and including language about AI in their licenses. The more we understand AI and its implications, the better we can support libraries. 

How did MCLS create its AI policy?
We started by looking at other library consortia and libraries’ AI policies and asking AI to suggest policy elements we should consider including. One policy that was particularly helpful was the Kenosha Public Library Artificial Intelligence & Machine Learning Policy. Our management team reviewed multiple policy versions before approving the version 1.0 policy we are implementing now. Because AI changes rapidly, our management team will review and update our policy at least quarterly.  

How does MCLS plan to use AI?
As I noted above, we’ve already begun experimenting. If we use AI to help us create content that we make public, we will state that clearly. We will also explore how we might use AI internally to do rote tasks, data analysis, reporting and other work more easily and efficiently in ways that protect our internal data from being exposed outside closed AI that we and our software providers can control.  

How will MCLS protect my library’s data from inappropriate exposure?
Our policy is very clear that staff will not expose data that libraries and their staffs have entrusted to us to any publicly accessible AI system, for training or any other purpose.  

Will MCLS offer training on AI?
We have begun discussing this and will communicate about any AI training we may offer in the future.   

How will MCLS deal with ethical concerns around AI including but not limited to privacy, confidentiality, accuracy, bias, and AI’s resource consumption and environmental impact? 
Our policy includes a set of questions staff must ask before using AI, including how AI stores data and who has access, how we might mitigate any bias AI has based on its training data, and how we’ll verify that what AI generates is accurate. It also has sections on data privacy and confidentiality, and we state clear expectations including that staff must not use AI to generate content that is unethical, offensive, or in violation of MCLS policy. While we see great potential to gain efficiency through AI, we are conflicted about the fact that AI consumes a great deal of computing power, water required to cool servers, and other resources. We also have concerns over regulations (or the lack thereof) regarding AI in our current volatile times. 

Will you share your MCLS Staff AI Use Policy?
No, not at this time. We are in the process of implementing the policy with our staff and have more work to do to ensure we have clear expectations and processes to follow. We want you to be aware that we have a policy, for the reasons outlined above. You are welcome to ask me any questions you may have about our policy, at garrisons@mcls.org or by phone at 517-489-4071.  

What AI competencies does your library consider most important for staff? What AI training have you or your staff have taken that you’ve found helpful? What questions or concerns might you have about how MCLS might use AI to improve how we serve your library? What else might be on your mind regarding AI, or anything else?

Let me know at garrisons@mcls.org. 

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Insights from Executive Director Scott Garrison – Sept. 2026

Fall conference and event season is just around the corner, and I encourage you to engage with MCLS staff and Board of Directors members when our paths cross this fall. 

In September, we’ll have staff and Board members at the following conference: 

Upper Peninsula Region of Library Cooperation Annual Conference (Sept. 21-22)  

  • Scott Garrison, Executive Director 
  • Andrea Ingmire, MCLS Board Michigan At-Large Representative 
  • Tara Kanon, MeLCat Support Specialist and Statewide Delivery Coordinator 
  • David Votta, Interim State Librarian of Michigan 
  • Lisa Waskin, MCLS Board Michigan Public Library Representative 

In October, find us at the following conferences and events: 

Association for Library Service to Children National Institute (Oct. 1-3) 

  • Ann Kaskinen, TALK Program Coordinator 

MCLS Members Annual Event (Oct. 9 – list below subject to change) 

  • Sarah Beaubien, eLicensing and Collection Resources Manager 
  • Sean Cwiek, IT Manager 
  • Jan Davidson, Library Consultant 
  • Megan Dudek, Shared Library Systems Manager 
  • Scott Garrison, Executive Director 
  • Gwen Haviland, Membership and Training Coordinator/Project Specialist 
  • Mike Hawthorne, MCLS Board Michigan Research Library Representative (President) 
  • Kalyn Huson, Association Coordinator and Administrative Specialist 
  • Tara Kanon, MeLCat Support Specialist and Statewide Delivery Coordinator 
  • Ann Kaskinen, TALK Program Coordinator 
  • Jenny Kobiela-Mondor, Library Strategist 
  • Kendra Lake, MCLS Board Michigan Academic Library Representative (Vice President) 
  • Beth McNeil, MCLS Board Indiana At-Large Representative (Secretary) 
  • James Orme, Financial Controller/Business Manager 
  • Stephen Patton, MCLS Board Indiana At-Large Representative (Treasurer) 
  • Josh Petrusa, MCLS Board Indiana Academic Library Representative 
  • Mary Ruthko, Marketing and Communication Specialist 
  • Pam Seabolt, Engagement, Consulting, and Training Manager 
  • Trista Smith, MCLS Board Indiana Public Library Representative 
  • Laura Warren-Gross, Engagement Strategist 

Michigan Museums Association Annual Conference (Oct. 19-21) 

  • Chelsea Denault, MDPN Coordinator 
  • Maria Ketcham, MCLS Board Michigan Special Library Representative 

MCLS Board of Directors Meeting and Retreat (Oct. 25-27) 

  • Megan Dudek, Shared Library Systems Manager 
  • Scott Garrison, Executive Director 
  • Kalyn Huson, Association Coordinator and Administrative Specialist 
  • Pam Seabolt, Engagement, Consulting, and Training Manager 
  • The MCLS Board of Directors 

Michigan Library Association Annual Conference (Oct. 28-30) 

  • Jan Davidson, Library Consultant 
  • Scott Garrison, Executive Director 
  • Gwen Haviland, Membership and Training Coordinator/Project Specialist 
  • Andrea Ingmire, MCLS Board Michigan At-Large Representative 
  • Mario Johnson, Administrative/eLicensing and Collection Resources Assistant 
  • Tara Kanon, MeLCat Support Specialist and Statewide Delivery Coordinator 
  • Jenny Kobiela-Mondor, Library Strategist 
  • Jackie Licalzi, MeLCat System Administrator 
  • Mary Ruthko, Marketing and Communication Specialist 
  • Pam Seabolt, Engagement, Consulting, and Training Manager 
  • David Votta, Interim State Librarian of Michigan 
  • Laura Warren-Gross, Engagement Strategist 
  • Lisa Waskin, MCLS Board Michigan Public Library Representative 

Michigan Association of School Librarians Annual Conference (Oct. 28-30) 

  • Scott Garrison, Executive Director 
  • Jenny Kobiela-Mondor, Library Strategist 

In November, we hope to see you at the following conferences and events: 

Charleston Conference (Nov. 3-6) 

  • Sarah Beaubien, eLicensing and Collection Resources Manager 
  • Scott Garrison, Executive Director 

Indiana Library Federation Annual Conference (Nov. 8-10) 

  • Scott Garrison, Executive Director 
  • Jenny Kobiela-Mondor, Library Strategist 
  • Laura Warren-Gross, Engagement Strategist 
  • Rain Smith, MCLS Board Indiana School Library Representative 
  • Trista Smith, MCLS Board Indiana Public Library Representative 
  • Jake Speer, State Librarian of Indiana 

Michigan OER Network Conference (Nov. 13) 

  • Sarah Beaubien, eLicensing and Collection Resources Manager 
  • Kendra Lake, MCLS Board Michigan Academic Library Representative (Vice President) 

Finally, please save the date for the MCLS Annual Meeting: Tuesday, Dec. 8 at 10 a.m. Eastern (9 a.m. Central) online via Zoom. Watch your email for registration information, and we’ll look forward to seeing you there. 

Our staff work hard representing MCLS at these and other conferences and events. We hope to see you and connect. Until then, contact me anytime at garrisons@mcls.org.

Have a question, idea, or story to share? Let us know! 

Aug 26, 2026

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Insights from Executive Director Scott Garrison

This month, I’m sharing some data from our first annual member survey conducted this spring with the Indiana University Center for Survey Research (IUCSR). Our goal was simple: find out how well we’re delivering on the four key strategic priorities in our current strategic plan so we can use that feedback to help guide where we put our time and resources. Our key strategic priorities are Engagement and Collaboration, Invest in Innovation, Strengthen and Support, and Awareness and Accountability. 

Before I share what we learned, I want to say thank you to everyone who responded to the survey. Whether you answered every question or just left us a comment, your input directly shapes decisions at MCLS. This piece is a high-level look at the results. If you’d like to know more, ask me at garrisons@mcls.org.  

Who responded? 

  • 443 of the 1,926 member contacts we invited responded — a 23% response rate. 
  • About three-fourths of respondents work at Michigan libraries and one-fourth at Indiana libraries. 
  • Roughly 7 in 10 respondents work at public libraries and 1 in 4 at academic libraries, with the remainder from school and special libraries (hospital, law, museum, etc.). 
  • Libraries of every size were represented: 23% serve populations of 5,000 or fewer; 37% serve 5,001–25,000; 18% serve 25,001–50,000; and 22% serve 50,001 or more. 
  • Respondents wear many hats: 53% selected Administration and 40% Public/User Services as one of their roles, followed by Technical Services (35%), Collections/eResources (27%), Resource Sharing (19%), and Systems/Technology (17%). 

Where we’re strong 

  • Trust and accountability are high. 95% of respondents said their library trusts MCLS to provide quality services and considers us trustworthy; 89% consider us accountable. Those ratings were consistent across libraries of various sizes. 
  • We’re providing connection. 80% agreed MCLS gives them opportunities to connect with others in the profession, and 77% agreed we give them opportunities to engage. Smaller libraries rated us higher on connection and engagement than larger ones did. 
  • We help libraries fulfill their missions. 89% agreed MCLS has provided their library with resources to succeed, and 86% also agreed MCLS has helped them build and strengthen their professional knowledge and skills (again, with smaller libraries rating us higher than larger ones). 
  • Staff interactions are a bright spot. 85% agreed MCLS staff have been prompt, professional, and attentive. Some respondents emphasized the personal approach our staff take in visits and other interactions. 

Some areas for growth 

Only 56% agreed they have a greater awareness of the value of library consortia than a year ago (35% were neutral), and among the smaller group of TALK-subscribing libraries who responded (n=23), just 43% currently see TALK as valuable, with many citing limited staff time to promote it to families. Both are clear opportunities for us to keep telling our story and supporting implementation. 

What you told us you value 

When asked what they value about MCLS, members most often pointed to training and professional development (83 mentions), the purchasing power and discounts that come from being part of a consortium (46), and the MCLS staff themselves (38), followed by networking, MeLCat, and shared/negotiated resources. 

Where you told us we can improve 

The top themes were: expanding training topics and formats (31 mentions), increasing awareness of everything MCLS offers (24), tailoring outreach for specific library types and locations such as school and small academic libraries (19), improving documentation and communication (17), and bringing back more in-person gatherings (14). A number of members also asked us to push harder on vendor pricing and negotiations, and some also mentioned generative AI. 

Stories of impact 

75 respondents took the time to share a story about MCLS’s impact. The most common threads were classes and professional development (30 mentions), benefits to patrons and communities (23), expanded access to books and content through MeLCat and RIDES (30 combined), and cost savings passed on to your library.  

A note on methodology 

IUCSR designed and administered this survey online using Qualtrics from April 14 to May 16, 2026, inviting 1,926 contacts across our member libraries. We received 443 usable responses (23% AAPOR response rate), and the average completion time was about 8 minutes. IUCSR reviewed the data for quality and coded open-ended responses into themes; a second analyst checked that coding for consistency. Because subgroup sample sizes are sometimes small, we see breakdowns by library size, type, and state as exploratory rather than statistically definitive. 

Thank you, and let’s keep talking 

Thanks again to everyone who responded to our first annual member survey. Your feedback already gives us a clearer picture of where we’re delivering well and where we need to focus. We’ll use these results alongside our strategic plan objectives to guide our work in the year ahead. As you’ll know from other MCLS communication, we already have some things in the works like our fall member annual event that will help us deliver on what you’re asking for.  

As always, I’d love to hear from you. If you have ideas for how we can boost our survey response rate next year, or any questions for me as Executive Director, please contact me directly at garrisons@mcls.org or 517-489-4071.


Executive Director’s note: I used Claude Pro to help me analyze data from our 2026 member survey report from IUCSR and draft this month’s newsletter piece. IUCSR deidentified the survey data before sending us their report. Claude Pro does not have access to any survey data for generative AI training purposes. Ask me any questions you may have about this piece at garrisons@mcls.org.  

Funding for MeL is provided in part by the Institute of Museum and Library Services through the Library of Michigan.

Aug 3, 2026

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Insights from Executive Director Scott Garrison – July 2026

As usual, it’s a very busy time at MCLS as we close one fiscal year (FY) and begin another. Here are some updates about what’s happening as we move from FY2026 to FY2027.

Midwest Collaborative for Library Services exists so that:

Libraries can benefit by gaining expanded access to resources, innovative and stable library services, and collaborative efforts, worth the continuing investment of members and affiliates.

    1. Libraries have the support and tools to equip their staff with the skills and knowledge to succeed
      • Library staff have access to professional development in library skills
      • Library staff have access to engagement opportunities in the areas of concern to their community
    2. Libraries have access to innovative technologies and strategies that help them accomplish their goals
      • Libraries enjoy access to systems deployed at a scale they could not manage on their own
      • Libraries benefit from new systems and strategies they would be unable to experiment with on their own
    3. Libraries have the resources and tools to demonstrate their value within their communities and with decision makers
    4. Libraries have a compelling rationale of the value of collaboration and collective strategy, being part of the network of Indiana and Michigan libraries

Our Board used data from their 2025 survey of MCLS members to create this statement, the first major revision to the Board’s vision for MCLS since November 2017. The staff and I have already begun operationalizing elements of it as part of implementing the current MCLS strategic plan and we’ll have much more to say about that in future MCLS newsletters.

  • One major step in implementing our plan is gathering data about how we’re doing toward our objectives. I thank each of the 443 individuals from MCLS member libraries who took our spring strategic plan objective measurement survey! Our partners at the Indiana University Center for Survey Research sent a detailed survey results report in mid-June, and our management team and I are currently poring through the data our members gave us about where MCLS is strong and has room to improve so we can share what we learned.
  • One thing we’ve heard loud and clear is that MCLS members want more opportunities to engage with each other in person on topics that help them serve their communities. I hope you’ve marked your calendar for our members-only in-person event on Oct. 9 at the St. Joe County Public Library! Space will be limited, so watch for your invitation in early July and make sure your MCLS membership is current so you can join us for a thought-provoking day featuring a keynote by Dr. Kate McDowell, author of Critical Data Storytelling for Libraries: Crafting Ethical Narratives for Advocacy and Impact, and a workshop on crisis communication with Thom Fladung from Hennes Communications.

Our dedicated staff are hard at work on a variety of other projects including considering new vendors and products for our eLicensing program, adding new training members have requested, continuing to improve our accounting and financial processes and infrastructure, preparing to launch a new MCLS website, and many more. Together, we work to help libraries, partner organizations, and community initiatives grow and thrive however possible.

How does or could MCLS help your library? Let me know at garrisons@mcls.org.

Jul 1, 2026

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